Business Assistant - Downtown Denver at Denver

Job Description

We are actively recruiting for a Business Assistant. This position is perfect for someone looking to get there foot in the door with a reputable oil and gas company. Candidates must have a 4 year college degree and a motivation to succeed. Duties will include:-Greet visitors; answer the phone at the reception (note: we use DID phone system)-Prepare outgoing mail and packages; receive/collect/sort/distribute incoming mail -Prepare and maintain document files for various departments (e.g., well files and lease files)-Purchase, track, receive orders and maintain inventory of all office supplies-Work with the Land Department and Land Administration Manager in communicating with Royalty Owners and Working Interest Owners-Coordinate all contact with vendors including maintain files for Master Service Agreements and Certificates of Insurance-Make bank deposits daily utilizing desktop deposit software-Maintain and create requests for manual checks and wire transfers as necessary-Assist IT Support Team and act as person of contact for IT issues, maintain all inventories of software, computers, etc. - Arrange travel activities for company personnel, including purchasing of plane tickets, hotels, and other transportation as needed-Type/forward letters, documents, correspondence for managers and office personnel as needed - Prepare expense reports for managers and executives-Make necessary logistical arrangements for company meetings, luncheons, etc.-Act as primary contact with building management and security office - Arrange parking permits for employees as needed- Operate and program the telephone system as necessary- Assist the Business Administration Manager with office administration duties and tasks-Assist the President, VP Finance, CEO and other managers and departments as needed-Arrange the maintenance of office equipment as needed- Maintain the inventory of kitchen supplies. Keep the kitchen clean. Make coffee in the morning and refill as necessary during the day. We are an equal employment opportunity employer.

Job Requirements

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Country: USA, State: Colorado, City: Denver, Company: AppleOne.