Contracting Project Administrator 1 at Arvada

Job Description

At Ingersoll Rand were passionate about inspiring progress around the world. We know that hour by hour and day by day, we advance the quality of life by making environments safe, comfortable and efficient. Our people and our market leading brands, including Club Car, Ingersoll Rand,Schlage, Thermo King, and Trane, contribute to a world defined by sustainable progress and enduring results.

This position is responsible for project set-up, monitoring the progress of the project and Customer billing. This person will work closely with Project Managers and with customers ensuring the project is completed on time. This role has responsible for working with a multiple project portfolio of less than $5,000,000, subcontracts of less than $250,000 and project values of less than $750,000, issuing 1 or 2 subcontracts per project where Trane is normally a subcontractor.

Typically requires an Associate Arts degree in Construction Management or equivalent; or two years of related experience and/or training; or equivalent combination of education and experience.

Job Requirements

Set-up project in business system based on Sales to Operations transition documents.
Assists in the initiation and tracking of contract projects to ensure compliance and successful completion date.
Prepare invoices for billing and any additional documentation required for billing purposes.
Assists Engineering Specialists and Project Managers with the preparation of submittals and operation/maintenance manuals.
Works with the Project manager and assists in forecasting of projects.
Processes invoices and validates according to project contract documentation..
Gathers and records information to assist with process compliance monitoring.
Initiate, process and track progress of contracting business unit claims.
Initiates documents for purchase orders, subcontracts, and change orders.
Insures compliance of Delegation of Authority and Sarbanes and Oxley
Comprehend Customer Contracts to determine the need for project specific documentation.
Assists Project Manger with the project cost at completion forecast.
Coordinate with customers on contract documentation including tax documents, purchase orders, and general information.
Communicates effectively with other team members concerning problems, obstacles, issues, and information needs.
Train other team members for role of Project Administrator
Work effectively in diverse team environment.
Able to work in a fast pace environment.
Flexibility to work overtime/weekends, as required.
Good communication skills, verbal and written, required.
Ability to meet short- and long-term deadlines.
Effectively meet the needs of internal and external customers.
Ability to work regularly and dependably.
Ability to function in a team environment.
Demonstrated ability to cope with stress and maintain a pleasant and cooperative temperament with internal and external customers.
Demonstrated ability to perform mental tasks such as making decisions, learning, thinking rationally and exercising good judgment.
Coordinates with various staff for accurate and timely recording of project costs, including time sheets, daily reports, etc.
Schedule internal project team meetings to ensure accurate transfer of information.
Validates and reconciles project cost data in business system to the project forecast.
Other duties as assigned.

Our Climate Solutions sector delivers energy-efficient Climate Solutions delivers energy-efficient solutions globally and includes Trane, which provides HVAC systems and building services, parts, support and controls for commercial buildings, and Thermo King, the leader in transport temperature control solutions.

We arecommitted to helping you reach your professional, personal and financial goals.We offer competitive compensation that aligns with our business strategies and comprehensive benefits to help you live your healthiest. We are committed to building an inclusive and diverse culture that engages as well as values the different backgrounds and experiences of our employee, which, in turn, spurs innovation, generates creative solutions and enhances our customer relations.

If you share our passion for inspiring progressfor bringing about bold shifts in how people, economies and societies operatethen you belong with Ingersoll Rand. Progress begins with you.

Ingersoll Rand is committed to a diverse workforce and is an Equal Opportunity Employer.

Country: USA, State: Colorado, City: Arvada, Company: Ingersoll Rand.